1. AUDIT COMMITTEE MEETS AT 6 PM. Merri Peck, chair of the committee including Jessie Ano and Nancy Cressey
3. NO Open discussion for this meeting only, as this is our annual planning meeting
4. Secretary’s Report
5. Treasurer’s report ---
--- status of annual appeal
--- Status of new NBT account for John Zachay Memorial money
---present draft budget as recommended by treasurer Donna Griffin , discuss for changes for final draft, VOTE on proposed budget
--- IRS Form 990 due April--- set date to do in January with _____?
6. Communications--- emails, thank-you notes, letters, announcements
7. Standing Committees---
a) Library, Museum, Historic Sites Committee--- planning needs for 2017? --- WHS open for researchers on the third Tues. of each month, 6-9pm (check dates), add/change days or times?
b) Publications and Programs Committee ---
--- Ideas for topics for 2017“Open Discussions”??? (begin March meeting)
--- Ideas for programs for 2017 (Karen set date to meet with ____________________)
--- Festival of Colors—Sat. Sept.____?
--- WWW Run— Saturday, June 17th
c) Membership & Nominations Committee ---
---Need to set meeting date & who for membership brochure for 2017 ____________
---Need to fill out paperwork for presorted mail.
---Need to get updated addresses, etc. create mailing labels—Nancy
---Website membership & payment (Donna & Karen & Patrick---all set?)
8. Report from Board of Trustees/any concerns for the Board of Trustees ---
9. Old Business--- (Most Reports postponed until Feb meeting, unless action needs to be taken or timely information is needed…)
---Fundraising committee--- Linda Joss-Dyke--- report status of Whiskey Run 10 k, discuss accompanying insurance (Karen)
10. New Business-----
--- Merri to chair Feb. 1 meeting? Possibly Mar.1 also?
--- Our 2017 & Long Term Plans (see 2016 plans….)
--- volunteer hours needed from WHS Board & active members
11. Set agenda & discussion topic for next meeting
12. Meeting adjourned---
Future meetings for your calendar: February 1(Budget & Planning), March 1, April 5, May 3, June 7 (ANNUAL MEETING), July 5, August 2, September 6, October 4, November 1, NO December meeting
BOARD OF TRUSTEES MEETING MAY FOLLOW THIS MEETING