Wilmington Historical Society Logo

Wednesday, Jan. 4, 2017
Wilmington Community Center
7 pm

1. AUDIT COMMITTEE MEETS AT 6 PM. Merri Peck, chair of the committee including Jessie Ano and Nancy Cressey

2. Attendance/introductions

3. NO Open discussion for this meeting only, as this is our annual planning meeting

4. Secretary’s Report

5. Treasurer’s report ---
--- status of annual appeal
--- Status of new NBT account for John Zachay Memorial money
---present draft budget as recommended by treasurer Donna Griffin , discuss for changes for final draft, VOTE on proposed budget
--- IRS Form 990 due April--- set date to do in January with _____?

6. Communications--- emails, thank-you notes, letters, announcements

7. Standing Committees---
a) Library, Museum, Historic Sites Committee--- planning needs for 2017? --- WHS open for researchers on the third Tues. of each month, 6-9pm (check dates), add/change days or times?
b) Publications and Programs Committee ---
--- Ideas for topics for 2017“Open Discussions”??? (begin March meeting)
--- Ideas for programs for 2017 (Karen set date to meet with ____________________)
--- Festival of Colors—Sat. Sept.____?
--- WWW Run— Saturday, June 17th
c) Membership & Nominations Committee ---
---Need to set meeting date & who for membership brochure for 2017 ____________
---Need to fill out paperwork for presorted mail.
---Need to get updated addresses, etc. create mailing labels—Nancy
---Website membership & payment (Donna & Karen & Patrick---all set?)

8. Report from Board of Trustees/any concerns for the Board of Trustees ---

9. Old Business--- (Most Reports postponed until Feb meeting, unless action needs to be taken or timely information is needed…)
---Fundraising committee--- Linda Joss-Dyke--- report status of Whiskey Run 10 k, discuss accompanying insurance (Karen)

10. New Business-----
--- Merri to chair Feb. 1 meeting? Possibly Mar.1 also?
--- Our 2017 & Long Term Plans (see 2016 plans….)
--- volunteer hours needed from WHS Board & active members
---- Other

11. Set agenda & discussion topic for next meeting

12. Meeting adjourned---

Future meetings for your calendar: February 1(Budget & Planning), March 1, April 5, May 3, June 7 (ANNUAL MEETING), July 5, August 2, September 6, October 4, November 1, NO December meeting



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