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WILMINGTON HISTORICAL SOCIETY AGENDA
Meeting
Wednesday, February 5, 2020
Wilmington Community Center 6:30 pm

1. AUDIT COMMITTEE MEETS ON FEBRUARY , 5:30 before regular meeting. ---Merri Peck, chair of the committee with Gil Dyke, Nancy Cressey and Jess Ano—Susan Albert & Karen Peters, bring appropriate materials

2. Attendance/introductions

3. NO Open discussion for this meeting only, as this is our annual planning meeting

4. Secretary’s Report

5. Treasurer’s report --- for Jan 1st- Feb.1st , 2020
--- status of annual appeal
---present draft 2020 budget as recommended by treasurer Susan Albert. Discuss for changes
VOTE on proposed budget—any suggestions for additions/subtractions? (i.e., add ECAC Membership/donation)
--- IRS Form 990 due after April 15th --- set date with HR Block

6. Communications--- emails, thank-you notes, letters, announcements

7. Standing Committees--- a) Library, Museum, Historic Sites Committee--- planning needs for 2020? --- WHS open for researchers on the third Tues. of each month, 10am-1pm next research day-February 18th (who?)
b) Publications and Programs Committee ---
--- Open discussions for 2020
--- programs for 2020—still a work in progress
---- set up “donate” button on Facebook?
--- Festival of Colors—Sat. Sept. 12th
--- WWW Run— Saturday, June 20th
--- Merri to chair March and August WHS meetings
--- Planning with Town for 200th Anniversary Town of Wilmington in 2022--- representation on Town Committee needed
--- WHS meeting date in June (ANNNUAL MEETING) *** changed to June 10th**
c) Membership & Nominations Committee ---
---2020 Membership brochure status
---Need to get updated addresses, etc. create mailing labels—Nancy
---Website membership & payment (Susan & Karen & Patrick---all set?)

8. Report from Board of Trustees/any concerns for the Board of Trustees ---

9. Old Business---
---Fundraising committee--- Linda Joss-Dyke--- report status of Whiskey Run 5K/10 k--- June 20th
--- request regarding cemetery maps- status- (Guy Stephenson)
--- 2019 Website-analytics reports from webmaster Patrick McIntyre & Ironman logo, etc. on website
--- distribute WHS Planning Document
--- Historical Markers—Susan Albert

10. New Business----
--- volunteer hours needed from WHS Board & active members
--- Webinar- NYS Archives-- Merri
---- Other

11. Set agenda & discussion topic for next meeting

12. Meeting adjourned---

Future meetings for your calendar: March 4, April 1, May 6 , June 3 or 10? (ANNUAL MEETING), July 1, August 5 , September 2, October 7 , November 4, NO December meeting

BOARD OF TRUSTEES MEETING MAY FOLLOW THIS MEETING

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