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WILMINGTON HISTORICAL SOCIETY AGENDA
Meeting
Wednesday, March 4, 2020
Wilmington Community Center 6:30 pm

1. Attendance/introductions

2. Open discussion --- “Early Wilmington Settlers”

3. Secretary’s Report

4. Treasurer’s Report—for Feb. 1- Mar. 1
--- status of annual appeal
---present draft 2020 budget as recommended by treasurer Susan Albert. Discuss for changes
VOTE on proposed budget—any suggestions for additions/subtractions? (i.e., add ECAC Membership/donation)
--- IRS Form 990 – meeting at H& R block (Susan & Karen)
--- application to NYS Attorney General’s Office Charities Bureau for registration with EXEMPT reporting status (Karen & Susan). This is helpful for future grants. We are currently obligated to report annually to NYS Dept of ED instead of AG’s Office. However, AG keeps a list of NYS non-profits published online for grants, etc. so we applied so we can be on the list. This will give us a registration number and assist in our IRS 990 forms.

5. Communications--- emails, thank-you notes, letters, announcements

6. Acquisitions & Research

7. Standing Committees--- a) Library, Museum, Historic Sites Committee --- WHS open for researchers on the third Tues. of each month, 10am-1pm next research day- Tuesday, March 17th----WHO?
--- moving WHS cabinets, etc. downstairs in Community Center when remodeling done
b) Publications and Programs Committee ---
--- Programs for 2020—still a work in progress
--- Lake Placid School History Fair project—June 11th-18th
---- set up “donate” button on Facebook? (tabled, may be positively affected by AG Charities Bureau registration)
--- Festival of Colors— Raffle & Theme updates, Sat. Sept. 12th
--- WWW Run & Festival— Saturday, June 20th
--- Planning with Town for 200th Anniversary Town of Wilmington in 2022---
representation on Town Committee needed (Karen + ????)
c) Membership & Nominations Committee ---
---2020 Membership brochure status
---Website membership & payment (Susan & Karen & Patrick---all set?)

8. Report from Board of Trustees/any concerns for the Board of Trustees ---

9. Old Business--- ---Fundraising committee--- Linda Joss-Dyke--- report status of Whiskey Run 5K/10K & Festival--- June 20th, ,
Fundraising Raffle for Festival of Colors Sept. 12th, other?
--- Historical Markers—Susan Albert

10. New Business----- --- volunteer hours needed from WHS Board & active members
---- MANY Conference in Albany
---- AARCH & Santa’s Workshop
---- Other

11. Set agenda & discussion topic for next meeting

12. Meeting adjourned---

Future meetings for your calendar: April 1, May 6, ***June 10***-ANNUAL MEETING (***NOTE Change in Date) , July 1, August 5 , September 2, October 7 , November 4, NO December meeting-

BOARD OF TRUSTEES MEETING MAY FOLLOW THIS MEETING

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