Wilmington Historical Society Logo

Wednesday, May 1, 2019
Wilmington Community Center

1. AUDIT COMMITTEE MEETING POSPONED --Merri Peck, chair of the committee including Nancy Cressey and Jess Ano , need more time to complete, set date/time

2. Attendance/introductions

3. OPEN DISCUSSION “The beginning of Wilmington to 1860”

4. Secretary’s Report --- VOTE

5. Treasurer’s report --- VOTE

--- status IRS Form 990 (Karen)

6. VOTE to OPEN nominations of officers---- Nominations will be accepted for President, Vice-president, Secretary, Treasurer, and one trustee position currently held by Linda Joss-Dyke. Make nominations. Announce new “treasurer-in-training”

7. Communications--- emails, thank-you notes, letters, announcements

8. Acquisitions & research

9. Standing Committees---

a) Library, Museum, Historic Sites Committee---
--- WHS open for researchers ***third Tues. of each month*** at Wilmington Community Center,
NEXT RESEARCH DAY, **May 14** note change in date*** due to school elections, 10am-1pm
b) Programs Committee ---
---Programs, Open discussion and research days updates, grant applications-webinar April 17 (Karen) --- Festival of Colors—Sat. Sept. 14th
--- WWW Run, Heritage Festival, & Speakeasy— Saturday, June 15th
c) Membership & Nominations Committee ---
--Website membership & payment (Donna & Karen & Patrick---all set?)

10. Special Committee Reports

--- Building Committee (Karen/Guy) --- Tony Beck, Guy, Karen & Bob—architect (Willis Forster), April 10th mtg
--- Cemetery Committee (Guy/Karen)

11. Report from Board of Trustees/any concerns for the Board of Trustees ---

12. Old Business---

--- Fundraising committee--- (Linda Joss-Dyke)
--- Whiskey Run & Heritage Festival – sponsors, vendors, shirts—design & online orders for retail, raffles-need help, ceremony BOP, rack cards, Adk Sports magazine, ads & article, medals, prizes websites, “swag”, FB posts paid ads, social media
--- Wine tasting- Cadence Lodge
--- stickers, books, Festival of Colors, other (get someone to do these smaller fundraiser items)
--- Website (changes- Patrick & Donna, Karen)—need to update PayPal for purchases, www run, etc.
--- Review of Fitz-Gerald manuscript
--- Ironman volunteer opportunities for credit for WHS
--- Other

13. New Business---

--- NYS Charter report due July 1st – online
---- computers updated- Microsoft Office installed (from TechSoup)
---- Other

11. Set agenda & discussion topic for next meeting

12. Meeting adjourned--- Future meetings for your calendar: June 5 (ANNUAL MEETING), July 3, August 7, September 4, October 2, November 6, NO DECEMBER meeting


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