Karen Peters called the meeting to order at 7 pm. Karen called for the secretary’s report. We had a correction to the November minutes from Robert Sturges who pointed out that in paragraph four, the White Birch Tearoom was incorrectly identified as Whitebrook Tearoom. This correction was made prior to the meeting and no further corrections or additions were required. Gil Dyke moved to accept the minutes as corrected and Jess Ano seconded his motion. All voted in favor.
Karen then passed out copies of the treasurer’s report. She noted that since our last meeting we spent $250 on a collection of glass plate negatives from the local area. We received $130.00 from Adirondack Architectural Heritage for our portion of the proceeds from the Santa’s Workshop tour. As of January 1, 2018 our account balances were as follows: Operating account $3,448.42, Zachay Fund $2,000.00, Keegan Memorial Building Fund account at Adirondack Foundation $49,197.00, Keegan building fund Money Market account $72,128.00, Petty Cash $100.00. The money market account was opened with funds donated by Dennis Keegan for purchase of property. A grant of $2,028.00 from our Keegan Memorial Building Fund Account with the Adirondack foundation was also added to the account to help with closing and other costs associated with purchase of property. Karen reported that she wrote a check for $600 to get the property survey started. Our IRS Form 990 is due in April. Nancy Cressey then made a motion to approve the treasurer’s report and Gil seconded the motion. All voted in favor.
We then reviewed the proposed budget submitted by the treasurer. We made a few changes and agreed to finalize and vote on the budget at our next meeting. We decided to discontinue the Great Escape ticket fundraiser since the funds we raised last year were not worth the effort required. We need to look for ways to increase membership since it dropped somewhat over the past year. Donna had previously suggested giving a gift memberships to new residents. Nancy suggested that we prepare a simple brochure of photos to illustrate what the WHS is all about and what we do. This could be given out with new memberships to help promote interest.
Karen reported that WHS will be open for researchers on the third Tuesday of each month during 2018. Our scheduled research days for May and November will be changed to Wednesday, May 16th and Tuesday, November 27th to avoid conflicts. We talked about possible open discussion topics for 2018. The following ideas were offered as possible topics: Skiing, School Houses, Fishing, Wildlife Habitat, Glass Plate Negative Collection, and Women’s Suffrage in Wilmington. Karen will meet with the Publications and Programs Committee to select topics for our 2018 Programs.
Karen said she had tried to set up a “Donate” button on Facebook. In order for it to work it has to be integrated into our website.
The 2018 Festival of Colors will be Saturday, September 18th. The Whiskey Run is scheduled for Saturday, June 16th. The 46ers event will be held August 3-5 at Whiteface. The meeting for the 2018 membership brochure will be January 23rd at 1 PM at Karen’s house. Bob and Nancy Cressey will attend to help prepare the brochure.
Guy Stephenson has been talking to Randy Preston about the trailer and Gatling gun. He says the town is willing to restore the gun and display it somewhere. The trailer will have to be moved.
Discussion of 2018 and Long Term Plans was tabled until our next meeting. Everyone needs to submit their volunteer hours for 2017 to Karen as soon as possible. Our scheduled meeting for July will be changed from July 4th to July 11th. Gil moved to adjourn the meeting and Karen seconded his motion. All voted in favor.
Wilmington Historical Society