The Audit Committee met at 6:30P.M. and compiled the report and recommendations to be presented at the February meeting. The report will be voted on during that meeting. Committee members are Merri Peck, Chairperson, Doug Wolfe and Guy Stephenson. Meeting ended at 7:14 P.M.
Karen Peters called the meeting to order at 7:15 P.M.
Linda Joss Dyke
No Open Discussion program was planned as January’s meeting is the Annual Planning Meeting.
The secretary’s report was submitted by Nancy Cressey. The minutes of the November 3, 2010 meeting were distributed. Guy Stephenson moved to accept the minutes. Doug Wolf seconded. Motion carried.
The treasurer’s report of January 5, 2011 was submitted by Bob Cressey. The starting bank balance was $5,820.46. Expenses included $50.00 Museumwise membership, $170.00 (2 year) AASLH membership, and $45.98 (2) memory sticks. $20.00 was received in the form of memberships. The ending balance is $5,574.48. Guy Stephenson moved to accept the report. Merri Peck seconded. The motion carried. The 990 filing is due in April.
Bob Cressey compiled the 2011 Budget Proposal. Karen reviewed the items individually. Discussion concerning the need for an additional computer was conducted and it was the consensus that an amount of $1000.00 should be added to the budget line for office equipment. All changes were made and after the budget was balanced Guy Stephenson moved to accept all changes. Merri Peck seconded. The motion passed.
The WHS printer needs to be used more regularly to prevent the loss of printer powder as it dries out. Merri will use the printer for copies by having it more accessible to her work station. All agreed this would be a good solution.
Karen asked for standing committee reports. The planning needs for 2011 were discussed and the list included updating technology –computer, etc., fine tuning procedures and job descriptions, and continue updating archives.
Ideas for “Open Discussion” topics included:
Program Topics were also discussed. Some included were:
Karen Peters reported the membership flyer has been completed and sent to the printer. The date for membership mailing will be decided when the Cressey’s return.
The audit committee recommendations will be voted on at the February general meeting.
No Old Business was reported.
Doug Wolfe donated an Olympic Stamp and Poster Collection to WHS.
Barbara Rothman donated pictures of the members belonging to the P.A.L. Club of Wilmington.
2011 Action plan was discussed using the 2010 plans as a basis to plan for 2011. The 2011 plans will be typed for the next meeting for final approval.
Agenda and Open Discussion topic for the February meeting were set. “Disasters in Wilmington”
Members were reminded to bring a list of all 2010 volunteer hours to the next meeting. They will be put into the Annual Report for charter approval.
Guy made a motion to adjourn the meeting at 9:08PM and Merri Peck seconded it. Motion carried.
Linda Joss-Dyke acting for Nancy Cressey
Wilmington Historical Society