Merri C. Peck
Karen Peters called the meeting to order and thanked the audit committee for meeting this evening prior to our regular meeting. The audit committee will present their report at the February meeting to be voted on for approval at that time. Karen asked for the secretary’s report. Guy Stephenson made a motion to accept the November minutes as read and it was seconded by Merri Peck. The motion carried unanimously.
Bob Cressey gave the treasurer’s report. He reported that our bank balance is $5,368.81. We had income for the month of $127.79 including $105 in memberships and $22.79 from sale of books. Our expenses for the month totaled $341.68, including $200.00 for memberships in organizations, $5.73 for postage and $135.95 for purchase of office supplies. Guy made a motion to accept the treasurer’s report and Doug Wolfe seconded it. The motion carried unanimously. Karen asked that Bob send a letter to Frank Scsigulinsky for tax purposes reporting that the WHS sold 56 VRS tickets for $280 during 2008. Doug reported that we received a donation check of $250 from Ray Curran. Ray and Doug gave a tour of the weather station to some Yale students and Ray received an honorarium which he generously decided to donate to the WHS.
We then turned our attention to the budget. Bob passed out copies of the 2008 budget and 2008 actual expenses. Based on that information we developed a proposed budget for 2009. Merri offered a motion to accept the proposed budget and it was seconded by Doug. The proposed budget was unanimously adopted.
Merri reported for the Library, Museum and Historic Sites Committee that progress has been slow on Past Perfect, but now that the holidays are over she hopes to get more accomplished.
Karen reported on communications. We received a note from Linda Carver along with the deed of gift for the Myrtle M. Haselton Gowan collection. Our Lojack license for our laptop computer is in effect until October 7, 2009. Much work is being done on the Wilmington book series. There are a number of volumes which are now or soon to be at the publishers. Merri suggested that we send reminders to those individuals who have indicated a desire to purchase the entire series. We need to publicize the books to make sure our members are aware when they become available. Nancy George McNabb communicated with the WHS to tell us that she found a copy of an Owaissa Club poem book. She donated the book which Karen passed around for us to see.
John Lafferty sent an inquiry about the history of Lake Everest.
Jeri Wright donated some envelopes with cancellations from the Uphill Footrace.
Diana Bastian and Linda Carver donated a copy of a book they authored, entitled “Our Thew Family Heritage.” The book has a wealth of information for anyone doing research on that family.
Matt George had called earlier about the possibility of a Civil War Encampment at the John Brown Farm State Historical Site and he indicated that they would like to have historical society participation with booths. He told Karen that he has written to the director of the State Historical Site twice and to date he has received no response.
Karen reported for the Publications and Programs Committee. Karen wrote a news article about the WHS for the Town Newsletter which recently went out. We received the software which we purchased from Tech Soup. Two copies of Publisher 2007 have already been installed and Karen gave the disk for Office 2007 to Merri to install on the WHS desktop computer. Nancy Cressey will also install it on the computer used to do the minutes. Karen also mentioned that Bob Peters installed a new version of Zone Alarm on our laptop. We then discussed ideas for Open Discussion topics for 2009. After some consideration we came up with the following list of topics:
The topics for our next two meetings will be “Restaurants” in February and “Gas Stations” in March. Karen and Doug will meet to determine the schedule for the remaining topics. They will also plan programs for the year. At present we already have Andy Flynn, author of “Adirondack Attic” column scheduled for June 19th. We discussed our plan for adding Wilmington veterans to the World War II Online Memorial Registry and decided that we should have it on a Saturday around Memorial Day. Merri suggested that we repeat the “How Deep are your Wilmington Roots?” program and Karen suggested we plan something around the 400th anniversary celebration of Champlain. She suggested a possible book signing in conjunction with a school or library by author Kate Messner who has written two childrens books on the subject. Doug said he is still working on getting the Chronicles put into a folksong.
Karen advised us that the Wilmington Community Enhancement Council has received eight proposals which will have to be reviewed so that a firm can be selected to do the study for the proposed new community center.
Under the topic of old business Doug reported that our cannon has an 1834 French style double tongue carriage. Karen said that we received $280 from the sale of 56 Virtual Reality tickets during the past year. She also reported that the Virtual Reality attraction is closed until further notice. Mr. and Mrs. Scsigulinsky, owners of the attraction have said that they will advise us as soon as a decision is made regarding the status. Motels participating in the fundraiser have been notified of the suspension of the program through the Visitors’ Bureau. The WHS would like to thank Mr. & Mrs. Scsigulinsky and the local area motels for all the support they have given us through participation in this program.
Nancy Cressey reported for the Membership and Nominations Committee that we received two memberships since the last meeting for a total of $105.
Karen reported that a new security system has been installed in the Community Center. A code is now needed to enter the building. The system is connected to a service for fire and security.
Karen reported that she participated in an online survey for the Upstate History Alliance. She is working on the Connecting to Collections Survey for the New York State Archives which is due January 31st.
Karen then distributed copies of our planning document for 2008. We reviewed and discussed the document and developed a new planning document for 2009. Upon completion of the new document Bob put forth a motion to accept the proposed new planning document as written and it was seconded by Merri. All voted in favor.
Merri reported that she had found the minutes of our first meeting back in 2001. Our stated goal was to form a historical society. She gave the minutes to Karen to be added to our records.
Doug donated a newspaper article about the first bicycle race sponsored by the town of Wilmington.
Doug then made a motion to adjourn the meeting. Bob seconded the motion and it carried unanimously.