Merri C. Peck
Karen Peters called the meeting to order at 7:13PM at the close of the audit committee meeting. The audit committee met at 6:00PM. No open discussion is scheduled for tonight since this our annual planning meeting. Karen called for the secretary’s report. Guy Stephenson moved to accept the minutes as read and his motion was seconded by Donna Griffin. All voted in favor. Karen then called for the Treasurer’s report. Donna passed out copies of her report. As of the end of December our checking account balance was $4,441.08, our Wilmington Historical Society Fund at the Adirondack Foundation was $8996.00, and $100 was in petty cash. Gil Dyke moved to approve the report and Linda seconded. All voted in favor.
Donna said she will be taking our books to Liberty Tax Service for preparation of IRS Form 990EZ, since they provide this service free for non-profit organizations. Karen brought up the fact that we previously indicated that profits from the raffle would be earmarked for the Adirondack Foundation Acorn account. This was in our last meeting minutes and in the thank you letters sent to donors. This has not been voted on previously, so Linda provided a motion to earmark the raffle profits for the Acorn account. Donna seconded the motion and it carried unanimously, so the balance of the Acorn account is now actually $9,435.00.
Donna then reported on the status of our grant application. The application was completed, has been received, and now we are awaiting the outcome. This was our first application and served as a good learning experience whether successful or not. Karen mentioned that she had received an email regarding our grant application that went into junk mail. This has happened before with other correspondence and she asked that anyone who is working on something that may generate email make her aware so that important emails don’t get lost.
Donna passed out copies of her proposed budget for 2015. Karen commented that she was not sure whether our building contributions should be shown under ordinary income/expense or listed separately as an asset. Donna will check this out with Liberty Tax Service. We reviewed the proposed budget line by line and made a couple minor changes. It was discovered that some of the book royalties were erroneously included in the wrong category. Donna will correct this and present the proposed budget for vote at the next meeting. Donna mentioned that we are spending a lot of money on ink cartridges. She said she believes it would be much cheaper for us in the long run to get printed stationery and she will get a price for us. Merri suggested she also look into the price for stamped printed envelopes from the Post Office.
Karen reported on communications. We received a communication from someone wishing to copy a headstone photo from the Rootsweb cemetery site for use on a memorial on the Find a Grave website. The Rootsweb site shows that the photos are copyrighted by Bob Cressey. Bob has indicated that he has no objection to the photos being used for that purpose and Karen will respond to the query accordingly.
Karen informed us that Doug Wolfe is going to have surgery soon and she was sending him a card from the WHS. All those present signed the card. Doug has been corresponding with authors Phil Johnson and Jeremy Raines about the history of Whiteface and Marble Mountain Ski Centers and he has suggested both of these authors as potential speakers.
Karen reported that she spent some time updating and correcting her email address list. She sent the corrections to Nancy who corrected and updated the membership list.
Steve Englehart of Adirondack Architectural Heritage (AARCH) gave a presentation at the Wells Memorial Library today on preservation of historic buildings and cost effectiveness. At the presentation, Karen met WHS member, Bob Juravich, retired from DANC (Development Authority of the North Country), who worked on many preservation programs in New York State. He may be able to assist in any preservation projects we need in the future.
We received a letter and donation from Charles and Erma Haselton thanking the WHS for good work. Ardyce Blohm donated some photos and Karen responded to her with a thank you note.
Martin Podskoch advised us that his book Adirondack 102 Club has sold well and will soon be sold out. He asked for any corrections for the next printing and Karen provided one name correction. Karen sent a thank you to Greg Pedrick for transcribing the Lucius Avery biography. She also thanked Jeremy K. Davis for giving us a copy of his book Lost Ski Areas of the Northern Adirondacks for which we provided some input.
We discussed planning needs of the Library, Museum and Historic Sites Committee for 2015. Merri Peck indicated a desire to set more daytime hours to work on organizing. She will check the Community Center calendar and set times. Karen mentioned that we could ask for assistance from students who are required to do some kind of community service. We decided to change research hours to 10 AM to 1 PM. Karen will check the calendar to pick days, our preference being the third Monday or the third Tuesday of the month.
Guy Stephenson has been taking a lot of photographs for the WHS and he requested that the WHS buy him an SD card which he can dedicate solely to WHS photos. This will facilitate the process of transferring photos to the WHS collections. Donna will order the card and have it shipped directly to Guy.
Karen gave us a list of all our previous open discussions and asked us to send her our ideas for 2015 open discussions. At Merri’s suggestion we picked the topic for February, “Sharing Old Letters and Postcards of Wilmington People.” Guy suggested we use the ski film, “Top of the Hill” and other ski films as a discussion topic. He will gather more information about ski films as a possible discussion topic.
Karen informed us that the WHS contribution to the town newsletter went out early because she is going on vacation. The Publications and Programs Committee will need to meet to discuss ideas for our 2015 programs. Karen will set a date for the meeting when she returns from vacation. Guy offered two suggestions for program speakers. He said author Jay O’Hern has done two more books on Noah Rondeau which would be a topic with wide appeal. He also suggested we get Keith Herkalo to speak on the Battle of Plattsburgh with an emphasis on the contributions of soldiers from Wilmington and Jay. Guy has also tentatively scheduled an Iron Mine Hike for May 16. We also need to do the book signing program for the Adirondack 102 Club early in June. This is a potential fundraiser for us as well. Linda recommended we get Hallie Bond as a speaker again because she does a number of different programs that would be of interest. One Linda mentioned in particular is about women of the Adirondacks. Karen suggested that we could do our own walking tour of Wilmington early one evening. The Festival of Colors for 2015 will be on Saturday, September 12. The theme for our display will be Farming in Wilmington.
The membership brochure meeting will be sometime toward the end of January. Karen and Bob Peters and Nancy and Bob Cressey will meet along with anyone else who wishes to participate. Nancy reported that we had only one membership since our last meeting in November. Karen said that Patrick McIntyre has been working on setting up website payment through Paypal. He has done one practice brochure but the process is not working yet.
Linda reported on the car sticker fundraiser. She ordered 1250 stickers at 48 cents apiece. The large volume allows us a bigger profit and this has turned out to be a very successful fundraiser. Linda said she will try to get more vendors to sell the stickers. At the next meeting we will try to establish a fundraising committee.
Karen spoke about the Wilmington Methodist Church. The trustees are gathering information and investigating their options regarding replacement or renovation of the church. Karen will be attending the next meeting of the trustees as church historian and she will try to arrange for them to meet with Steve Englehart of AARCH. The church is one of the most historic buildings in Wilmington.
Karen asked that everyone submit their volunteer hours to her as soon as possible.
Discussion of 2015 and Long Term Plans was tabled until our next meeting.
Donna moved to adjourn and Gil seconded her motion. All voted in favor.
Wilmington Historical Society