Karen Peters called the meeting to order at 7:10 immediately following the Audit Committee meeting.
The business meeting commenced at about 8:15. Karen called for the Secretary’s report. Bob Cressey moved to accept the minutes as read and Merri Peck seconded the motion. All voted in favor. Bob then presented the treasurer’s report. The bank balance is $4,547.26. We had income of $69.55 including $25 for memberships and $44.55 from sale of publications. Our expenses were $300.62 including $140.37 for special projects, $139.94 for office supplies, and $20.31 for postage. Linda Joss-Dyke made a motion to accept the report as given and Gil Dyke seconded the motion. It carried unanimously. Karen said that we had received a communication from the American Association of State and Local History (AASLH) regarding our membership dues. We can either pay $115 for one year or $184 for two years. Linda made a motion to pay for two years and Bob seconded. The motion carried unanimously and Bob will send a check to AASLH for two years dues. Merri read the Audit Committee report which found all the financial files to be in good order. Linda moved to accept the report as read and Nancy seconded the motion. All voted in favor. Bob then passed out copies of a proposed budget for 2013. After some discussion we made some changes to several categories. Gil made a motion to accept the proposed budget as revised and Merri seconded his motion. It carried unanimously.
Discussion then turned to communications. Karen mentioned that the Region 4 Newsletter announced an Electronic Records Boot Camp Workshop which will be held April 23rd at SUNY Plattsburgh from 9:00 AM to noon. The workshop is free and open to all. We received an email from Chris Doherty Anderson, a former resident of Wilmington. Her family owned the Landmark Motor Lodge from 1975 to 1980 and she may have pictures to donate. Karen sent thank you notes and Deeds of Gift to Jamie Dugan, Cecile Dale Maynard, Peter Yuro, Gail Prager, Dennis Keegan and Clare Orsi. She also sent a thank you to Thomas and Frederica Quilla of the Country Bear Bakery and Restaurant for providing refreshments for all of our programs and for all our meetings since June. She sent a thank you to Greg Rickes for his slide show presentation of the 1964 Whiteface Sports Car Championship Hill Climb and for donation of a first place trophy and commemorative plaque from the same race. A sympathy card was sent to the family of Richard Lawrence who passed away.
Karen announced that Suzanne Switzer has agreed to do a painting of Noah John Rondeau for the WHS to raffle off at the Festival of Colors in September. We then talked about planning needs for 2013. Karen will be absent for the March 6 meeting so Merri Peck will conduct the next meeting. Research nights for 2013 are scheduled for the following dates: February 19, March 19, April 16, May 28, June 18, July 16, August 20, September 17, October 15 and November 19. WHS is also open to researchers at other times by appointment.
We briefly discussed open discussion topics for 2013. Among the topics will be “Livestock and Wildlife in Wilmington” and “Summer Residents Influences on Wilmington.” Karen will meet with Doug to set up the schedule of Open Discussion Topics for 2013. They will also set up a program schedule for 2013. Doug suggested that the first program could be a showing of the DVD about Hannes Schneider and the Austrian Influence on Skiing. Bob reminded us that the Wildlife Rehabilitation Center in Wilmington had mentioned possibly doing a program. The Festival of Colors will be held Saturday, September 14.
We will meet to create our new membership brochure in about two weeks after the work on the Arcadia Book, Wilmington and the Whiteface Region is completed. Once the brochure is ready Nancy and Linda will take care of getting the mailing out.
We discussed our plans for 2013 and also our long term plans. The resulting Action Plan for 2013 is a separate document which is an addendum to these minutes. Linda made a motion to adjourn the meeting and it was seconded by Bob. All voted in favor.
Wilmington Historical Society