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Wilmington Historical Society
Minutes of Meeting
Wednesday, February 6, 2019
Wilmington Community Center

Attendees:

Karen Peters, Merri C. Peck, Judy Lawrence, Jessica Ano, Linda Joss-Dyke, Gilbert Dyke

The regular meeting was called to order by Karen Peters at 6:33pm.

The Secretary’s Report of the January 2, 2019, meeting was presented. Merri Peck moved to accept the report. Linda Joss-Dyke seconded. The motion passed.

The treasurer emailed a printed report. The operating account balance as of Feb. 1 is $4,395.05. The Keegan Building Construction account is now $50, 846.81. The building fund transfer account is $123.00, the Zachay Foundation account is $2,000 and the Adirondack Foundation account is $45,850.26. $6,510.00 was received in the annual appeal earmarked for the Keegan Building Construction Fund, which was matched by benefactor Dennis Keegan. Merri Peck moved to accept the treasurer’s report. Jessica Ano seconded. The motion passed. The IRS 990 form is due in May. The vote on the proposed budget for 2019 was tabled until the March 6, 2019 meeting. Linda Joss-Dyke moved that we continue to follow the 2018 budget until the new budget is adopted. Merri Peck seconded and the motion was adopted.

COMMUNICATIONS:
Permission has been requested from The Town of Wilmington and Essex County Supervisors to use the town and county roads for the Wilmington Whiteface Whiskey Run10K on June 15, 2019.
A thank you letter was sent to Dennis Keegan for matching funds of the Annual Appeal.
A photo and description of Bonnieview Farm was sent to Andy Flynn for use in the Lake Placid News.

ACQUISITIONS AND RESEARCH:
On Monday February 11, 2019 the NYS Cultural Research Program published photos and an article about Wilmington on line in the Crepuscular Rays Blog giving WHS credit and publicity. Doug Wolfe assisted with a request for research information on the Olney Family. We provided author Jay O’Hearn photos for his new book.

The next archive research hours will be February 19, at 10-1pm. The list of hours for the year has been published. NOTE: Research Day for Wednesday, May 22 was a change from the regular Tuesday (May 21st) because of the school elections.

PROGRAM COMMITTEE:
The program committee met and listed open discussion topics as follows:

Wed, March 6, 2019: Notable Wilmington Women.
Wed, April 3, 2019: Community Celebrations Then and Now.
Wed, May 1, 2019: The beginning of Wilmington to 1860.
Wed, June 5, 2019: Recreation on Lake Everest.
Wed, July 3, 2019: Traveling to Wilmington (roads, buggies, horseback, cars, airplanes, snowmobiles, etc.)
Wed, August 7, 2019: Music in Wilmington.
Wed, September 4, 2019: Wilmington’s Changing Borders.
Wed, October 2, 2019: Wilmington by the Decades (1) ---1860-69.
Wed, November 6, 2019: Frank Everest-His Vision and Influence

All Open Discussions are at 6:30pm, prior to regular meetings.
The Summer Programs are not finalized at this point. The committee will still accept suggestions.
Andy Flynn will do an “artifact night” program.
Other program dates:
Sat, June 15, 2019: WWW10K Run and Heritage Festival
Sat, September 14, 2019: Wilmington Festival of Colors

MEMBERSHIP AND NOMINATIONS:
At the January 2, 2019 meeting the motion to change the bylaws, Article 1, Sections 2 thru 10, dues structure was made by Gilbert Dyke, seconded by Merri Peck and was passed.

THE NEW DUES STRUCTURE:

Eliminate the Contributing and Sustaining Patron levels.

Level / Current Dues Amount / Increased Dues Amount

Benefactor / $250.00 / No Change
Patron / $100.00 / No Change
Sponsor / $50.00 / No Change
Institutional, Business, Corporate / $20.00 / $30.00
Senior citizen / $5.00 / $10.00
Student / $2.00 / $5.00
Family / $20.00 / $25.00
Individual / $10.00 / $15.00

Linda Joss-Dyke moved to confirm the changes of the by-laws, Jess Ano seconded the motion. All voted in favor. The by-laws were amended

COMMITTEE REPORTS:
Building Committee: Gil Dyke reported that Karen Peters, Bob Peters and he met with Sam Haselton to discuss our progress with the building. Sam recommended an architect and offered to pay for the preparation of preliminary schematic plans. The committee will contact Willis Forster to do the plans.

OLD BUSINESS:
Fundraising: Linda Joss-Dyke discussed plans for the run shirts. We are still reviewing quotes for the shirts and will decide at the next meeting. She will contact Shelly at the Cadence Lodge regarding their offer to hold a wine tasting fundraiser. The committee is still considering ideas for other race and raffle prizes. The next committee meeting will be February 28, 2019

NEW BUSINESS:
Those present completed the Wilmington Historical Society 2019 Action Plan.
Volunteer hours are requested from the WHS Board and active members to complete NYS Annual Report.

ADJOURNMENT:
Jess Ano moved to adjourn the meeting. Linda Joss-Dyke seconded. The meeting adjourned.

Respectfully submitted,
Gilbert E. Dyke,
Trustee (in absence of secretary Nancy Cressey)

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