Karen Peters called the meeting to order and we held our open discussion on Historic Houses in Wilmington. At the conclusion of the open discussion Karen called for the secretary’s report. Guy Stephenson made a motion to accept the February minutes as read and it was seconded by Merri Peck. The motion carried unanimously.
Bob Cressey gave the treasurer’s report. He reported that our bank balance is $3,092.78. We had income for the month of $1637.88, including $1,420 from memberships, $150 donation and $67.88 from sale of books. Our expenses of $440.07 included $65.45 for office supplies, $232.00 for membership brochures, $40 for Post Office box rental, $41.00 for postage, $55.00 for Museum Association of New York membership dues and $6.62 for NY State sales tax. Bob mentioned that he needed receipts for three items. Karen provided two of the receipts and Merri will give him a receipt for the post office box payment. Bob also reported that our software order has been submitted to Tech Soup along with the required documentation and it is in process. Tech Soup will not deliver the software to a post office box so we are having it sent to the town hall. Bob will advise the town about this. Karen reported that she did not yet receive a copy of the Audit Committee Report. Bob will send her a copy immediately following this meeting. Guy offered a motion to accept the Treasurer’s report and it was seconded by Doug Wolfe. The motion passed unanimously.
Karen reported on communications. She made available for our review several of the usual newsletters we receive. We received an email request from Laurel DuBois asking if we would be willing to do “Read Aloud History” for high school students. They are looking for local history talks six to eight minutes long. Since Wilmington students attend Lake Placid schools they are not always exposed to Wilmington history and this would be a way to address that. Karen said she emailed one of the Lake Placid history teachers to offer the resources of WHS. She has not yet had a response.
We received a flyer from The Northern New York Library Network (NNYLN) advertising a workshop on Tuesday, March 11 entitled, “Putting Theory into Practice: Responding to Mold and Other Environmental Problems”. Merri Peck said that she received an email indicating that this workshop has been rescheduled for the following week.
Diane Buckley of the Visitor’s Bureau asked if we would be willing to video tape Fran Betters at the Two Fly Banquet on Saturday, May 17. It would be preferable if we could get a digital video camera to do this.
We received a Letter of Intent from Professor Harold Hinds indicating that he plans to donate his personal library of materials on Wilmington to the Wilmington Historical Society. The donation is subject to several conditions. WHS must agree to store the materials under archive safe conditions and make them accessible to the public. Professor Hinds also requests that the WHS provide a written response to his letter of intent, indicating that we agree to the stated conditions. This would require that we obtain considerably more space than we now have. Karen gave a copy of the letter to Bob Hockert, Chairman of the Wilmington Community Enhancement Committee, to use as supporting material in their efforts to obtain funding for a new community center building.
We had three acquisitions during the past month. Doug Wolfe donated a manual from the 1980 Olympics and an old wooden sign with the words “Admission fee 25 cents, federal tax 3 cents, (total) 28 cents”. He said he was told it was for the Whiteface Highway, but it could not have been because the fee for that was never 25 cents. Based on the federal tax charged he speculated that it may have been for some attraction, possibly High Falls Gorge. The third acquisition was the World War II military record of Dr. Ernest Orsi. The record is in the form of an interview done by Dr. Orsi’s grandson, who is currently serving in Iraq. We will need to get deed of gift forms completed for each of these acquisitions.
We received an email from Jack Leavitt thanking the WHS for our efforts in response to his request for suggestions for names for his proposed development. We also received an email thanking us for research on the former White Stagg Inn.
Merri reported for the Library, Museum and Historic Sites Committee that Bob Peters is in the process of checking out our computer to determine what the problem is. Karen indicated that it appears to be either a bad hard drive or the motherboard. Until this is resolved and the computer is functioning properly progress on Past Perfect input is at a standstill.
Karen reported for the Publications and Programs Committee. Doug will do a new version of his talk “Ascending the Mountain Historic Adventures: Whiteface” on Friday March 14, 7PM at the Wilmington Community Center. Doug mentioned that he would like to install some hooks in the ceiling in front of the judge’s area to hang a 5 foot screen. This will eliminate the need for a tripod and block off the judge’s area. He also mentioned the possibility of setting up some kind of partitions in front of the restrooms. Doug will talk to Randy Preston about this. Karen said that publicity has gone out for this program and she also publicized tonight’s meeting. Our remaining 2008 program schedule has been set with the exceptions that we are still waiting for confirmation on the Santa’s Workshop Program from Bob Reiss, and we are still waiting for a program date from Joe Hackett for “Fish Stories & Famous Guides on the Ausable”.
Nancy Cressey reported for the Membership and Nominations committee that we received 52 memberships for a total of $1420 in the past month. Seven of these were new memberships and 45 were renewals. We received eight memberships at the $50 level or higher, including one at the $250 level. We appear to be doing very well in comparison to previous years. Merri made the suggestion that we might ask newspaper columnist Laura Bushy to put in a short notice thanking all those who have renewed their membership in the WHS and reminding others that we still need their support.
Karen reported for the Visitor’s Bureau that they will be using money received from the estate of Allen Jaquish to purchase new LED Christmas lights. Mary Preston will be honored as “Citizen of the Year” at the upcoming Newcomer’s Dinner. The Visitor’s bureau will again be selling the banners that are hanging throughout the town for $150 each.
Karen reported for the Wilmington Community Enhancement Committee (WCEC). They sponsored a speaker on solar energy but the presentation was geared toward large commercial systems and not of much interest to homeowners looking at solar energy solutions. Guy suggested they might want to contact Triangle Electric in Plattsburgh which specializes in residential solar energy. The WCEC has submitted their application for grant proposal and should receive a response soon. Karen said that she and Bob had attended a show about modular buildings and were impressed with the wide variety of buildings available and also the fact that they can be very green and energy efficient. The next meeting of the WCEC will be March 27 at the Wilmington Fire House. Information on the grant application should be available by that time. They will be sponsoring a guest speaker from Thermal Associates of Glens Falls on geothermal technology for heating and cooling. All are welcome to attend but those who plan to come must notify chairman Bob Hockert because he needs to have a head count. His email address is email@example.com.
Karen reported that the Disaster Plan has been completed and approved.
The thank you note cards have also been completed and Karen showed us one of the cards. Nancy reported that the rubber stamp is on order.
Karen reported that she and Bob attended a NNYLN workshop on book repair last October. They learned a great deal about repairing books and they also found out about a device that records temperature and humidity and costs only $25. At some point we should get such a device to put in our cabinets to insure that our collection is stored under archive safe conditions.
Karen spent many hours recently preparing our application for a permanent charter. The application has been mailed and we are awaiting a response.
Guy moved to adjourn the meeting, Bob seconded the motion and all voted in favor.