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Wilmington Historical Society
Minutes of ANNUAL MEETING
Wednesday, June 2, 2010
Wilmington Community Center

Attendees

Barbara Mulvey
Barbara Rothman
Mark Urban
Guy Stephenson
Doug Wolfe
Gilbert Dyke
Maurice E. Fletcher Kathleen K. LeClaire
Merri C. Peck
Karen Peters
Linda Joss-Dyke

Call to Order:
Karen Peters called the meeting to order at 7:08PM.

Open Discussion Topic:
The open discussion topic was “Races Up Whiteface.” Karen began the discussion by showing photos from the collection depicting the “Uphill Foot Race”, (1978) and the “Bike Race”, (1980). Karen noted the following facts: the Boy Scouts were volunteers to provide water, Vivian Downey ran every race but the first, and the race was run rain or shine. A request was made for additional pictures of the racing events which may be donated to W.H.S. or permission given for W.H.S. to make copies of the race and racers photos. Other races included Auto, Antique Auto Rally, Roller Skiers, and more. Newspaper clippings from the “Lake Placid News” were circulated and an article from ’09 issue of “Hemming’s Sports and Exotic Cars” was shown. Open discussion ended at 7:55PM.

Karen Peters called the business meeting to order at 8:03PM.

Elections:
The ballot was distributed to all members present. The slate was as follows:

President- Karen Peters
Vice President- Merri C. Peck
Secretary- Nancy Cressey
Treasurer- Bob Cressey
Trustee- Linda Joss-Dyke
Karen called for any additional nominees from the floor. Seeing no additions, the vote was taken by written ballot. The slate was unanimously elected.

Annual Report
Karen distributed the Annual Report. After reading and discussing contents of the report, it was put to a vote. Guy Stephenson moved to accept. Doug Wolfe seconded. The vote passed unanimously. Doug Wolfe moved to expend up to $100.00 for copying and posting the annual report to all members. Guy Stephenson seconded. The motion carried. A copy should also be placed on the WHS website and the WHS president will look into possibly using E-Mail to distribute future copies.

Secretary’s Report
The minutes of the May 5, 2010 meeting were distributed at the meeting and by e-mail. Guy Stephenson moved to accept the minutes of the May 5, 2010 meeting. Merri Peck seconded. The motion carried.

Treasurer’s Report:
Karen Peters presented the report in the absence of Bob Cressey. Previous balance was $5686.84. During the month expenses were $325.00 to Peerless Insurance Company. Deposits $150.00 memberships and donations. Ending balance: $5511.84. Guy Stephenson made a motion to accept the treasurer’s report. Doug Wolfe seconded. The motion passed.

Communications:
The”Meet the Town” booklet for 2010 has been completed and published. However, our new phone number and hours still need to be updated, so Karen contacted the publisher to correct the information for next year’s booklet.
The Wilmington Library has received the donated copy of Kate Messner’s book “Spitfire”
A receipt was received from AASLH (American Association for State and Local History) for WHS membership in that organization.
The topic was arranged with Amy Godine for her program on July 30th--- “Have You Seen That Vigilante Man?”

Acquisitions Report:
A memo email to was sent on the WHS contact lists regarding a photo contest held at North Elba Historical Society on May 28th. Sarah Wilson from Lake Placid Institute for Arts and Humanities was the contact person. WHS and the Lake Placid Institute will be helping each other cross-promote events.

Doug presented the “AuSable Valley Chamber of Commerce Brochure” for the archive. It was a gift from Louis [Lewis] Gordon.

Robert Sturges donated photos of the “White Birch Tea Room” for the archives and wrote explanations to accompany the photos. Karen will send thank you notes for the photos.

Research and inquiries: June 15th is the next research night. On May 25th , Karen spent time with a researcher on the Warren, Kilburn and Bruce family genealogies. Another researcher from Wisconsin asked for “Winch” family files. Information was researched for him. There was another researcher looking for genealogical information on Luke Smith.

Standing Committee Reports
A. Library, Museum, Historic Sites Committee: Two new volumes, #12, Taxes and #21, Blacksmith Ledger was received from Harold Hinds.
B. Publications and Programs Committee: Date for “X Marks the Spot- Wilmington’s Historical Maps, Documents & Blueprints” has now been set for October 23rd, 10AM to 2PM. “History of Santa’s Workshop, Part III---Santa’s Adventures Continue” has been set for July 9, 2010.
C. Membership and Nominations Committee: several new members joined.

Special Committee Reports:
-----Whiteface Business & Tourism Bureau: Board meeting will be at the Visitor’s Bureau, June 3 at 7:30 AM. Volunteers are needed for Uphill Foot race of June 6th and the Bike race, June 19th, Contact Michelle Burns at the Visitor’s Bureau. June 12th Bike Race is scheduled to begin at the Community Center. Red Barn Antiques will present historical programs all summer long. Check the website of the Red Barn Antiques for program information.

-----Wilmington Community Enhancement Council: no report

Old Business:
Karen reported WHS Website updated.
2 more Wilmington Books by Harold Hinds are available for purchase: Town of Wilmington, Essex County, New York, Transcribed Serial Records, Volume 12, Tax Assessment Records, 1891-1900, $30.00 and
Town of Wilmington, Essex County, New York, $25.00 (both available to WHS members at 10% discount)
Past Perfect Upgrade and Training CD’s were given to Merry Peck for installation in the WHS computer.
June 15th is WHs research night. It is also a work night to work on the Myrtle Hazelton Gowen collection.
2010 Planning Document was completed and distributed.

New Business:
Karen reported on attending the Northern New York Library Network Conference at Mirror Lake Inn on May 20th. Karen attended workshops on Trends in Library Technology, Tagging Photos in the Collection, and strategic Planning- How to plan presentations.

The hand out “AARCH Matters” was distributed by Karen. It explains the programs being presented by Adirondack Architectural Heritage of Keeseville.

Adjourn:
Guy Stephenson made a motion to adjourn the meeting at 9:04PM. Merri Peck seconded. Motion carried.

Respectfully submitted,
Linda Joss-Dyke

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