Karen Peters called the meeting to order. We held our open discussion of “History of Social Organizations in Wilmington.” Upon conclusion of the discussion Karen called for the Secretary’s report. Guy Stephenson made a motion to accept the July minutes as read and it was seconded by Peter Yuro. The motion carried unanimously.
Bob Cressey gave the treasurer’s report. He reported our bank balance as $2,861including deposits of $130.60 from memberships, donations and book sales. We had expenses of $1031.96 for the new laptop computer, $24.95 for “The Plains of Abraham”, Lee Manchester’s new book, $41.00 for postage and $115.94 for office supplies. Karen pointed out that we will be receiving $180 in rebates on the computer purchase, so the $1000 limit voted for that purchase was not exceeded. Doug Wolfe asked about the honorariums paid to Matt George and Marty Podskoch. These two checks for $150 each, a check for $8.95 for book postage and a check for $8.75 for refund of NYS tax were erroneously omitted from the report. Bob will make the correction and amend the report to reflect a balance of $2543.30 and show the additional $317.70 of expenses. Karen mentioned that we will need another check for $150 for Casey Dean for her performance at the upcoming Festival of Colors. Peter made a motion to accept the Treasurer’s report as amended and it was seconded by Doug. All voted in favor.
We then discussed communications. We received a note of appreciation from the Carr family and a memorial card for William Carr. Karen wrote thank you notes to Linda Joss-Dyke and Claire Keiffer for providing refreshments at our speaker programs. Thank you notes and certificates of appreciation were sent to speakers Matt George and Marty Podskoch. Karen also sent a thank you to Ginny Crispell for serving as archivist of the day during our research hours.
We received the Westport Historical Society newsletter. The Mabee Farm Historic Site sent a brochure advertising their History Fair which is being held September 15th. Merri and Karen received a request from Harold Hinds to purchase an autographed copy of Lee Manchester’s book, “The Plains of Abraham” for him. They also purchased a copy for the WHS.
Karen sent an email to Dave Palmquist inquiring about paperwork needed for our absolute charter and also about the annual report forms that we have not received.
Doug Peters made a suggestion that in the future we should do a Santa’s Workshop program in November or December and ask WPTZ to cover the event. It would give us increased publicity and help out with our fund raising efforts.
Karen reported for the Library, Museum and Historic Sites Committee. In the past month we bought the book, “Plains of Abraham”, we completed our archive hours for the summer and we purchased the new laptop computer. The timing of the laptop purchase enabled us to get one with the XP operating system as opposed to Vista. This was important to us since the Past Perfect software we use is having some conflicts and operating issues with Vista. We were also able to take advantage of back to school sales and we got the computer for a very good price. The laptop will be used for research as well as for backup of all our records.
Merri Peck reported that she recently experienced a crash on our desktop computer and all the Past Perfect records she had input were lost. She has reinstalled Past Perfect. There was a problem with reinstalling Microsoft Office because part of the product code which is needed for the installation was torn off of the box and not legible. Karen contacted Microsoft and obtained a new product code to install Office on the laptop, so we should now be able to reinstall it on the desktop as well. Merri plans to install the latest updates for Past Perfect and then start reentering records. Laura Bushy has volunteered to do some of the data entry.
Merri and Karen completed drafts of the internet and ethics policies and the disaster policy is well underway.
Doug Wolfe reported for the Plans and Programs Committee that Bob Hockert found some old bed frames and some concrete with a partially visible date “19—“where he was excavating for his building renovation project. We had good attendance at our last two speaker programs. Seventeen people came to the August 3rd Civil War soldier presentation by Matt George and 24 were in attendance August 24th at Marty Podskoch’s slide show on the CCC Camps.
Karen did numerous press releases for the programs and for tonight’s meeting. She also wrote an article for the next town newsletter. Doug will talk to the Visitor’s Bureau about their request for “history tidbits”. Judy Gould told Karen that she will be taking a number of WHS membership brochures to the Haselton family reunion.
Nancy Cressey reported for the Membership and Nominations Committee that three members renewed in the past month.
Guy Stephenson reported for the Waterfront Revitalization Committee that the plan has gone forward for state approval and now we are waiting to hear the outcome.
No one had any concerns to report for the Board of Trustees.
Karen reported that the Virtual Reality fundraiser has been completely overhauled to make it less confusing to potential patrons and easier for the business owners. The coupons have been replaced by discount tickets and the tent cards advertising the tickets have been placed in every room in all the participating Wilmington lodging establishments. Businesses will not pay ahead as before but will tally tickets sold and pay the WHS once a month. They have been given credit for money they already put forward, so it may be a while before we start to see funds coming in. Dave Heim has signed a new Letter of Agreement.
Guy reported that he had spoken to Max Hunt about the history of the cannon. He mentioned that he thought Russ Mulvey had a number of newspaper articles about the cannon, and that Steve Roberts had done research also. Doug said he thought the Gattling gun dates back around 1901. Doug and Guy will continue to pursue information about the guns.
Karen had nothing new to report on our website. She did mention that as soon as the internet and ethics policies are approved by the board we will put them on the website.
Merri reported that Dr. Hinds has two books at the publisher now. As of October 1, Tina Didreckson will become director of a museum and will have less time to devote to the Wilmington books, so Dr. Hinds will be relying more on volunteers.
Karen provided an update on the Festival of Colors plans. Casey Dean will play period violin music from 10 AM to noon. We will need to give her a check for $150. We will have a guide boat on display courtesy of Bill Michelfelder. He will deliver the boat and Nancy is preparing an informational poster about the history of Adirondack guide boats. She asked if anyone had any pictures of guide boats. Possible photo sources mentioned were a Stoddard photo book in the library and a recent article about guide boats in Adirondack Life. Karen also needs photos of the river. Merri will email any photos she has to Karen and Nancy. Peter Yuro will provide a display of antique and classic flyrods. He may also bring a wooden canoe that he restored. Doug will bring a canopy and Karen has reserved some tables and chairs from the Methodist church. We will also have some of the Wilmington books available for sale and Karen will bring our sign in book to record visitors to our exhibit.
Karen stated that it is important for us to show appreciation of the work of all our volunteers. We briefly discussed the fundraiser that Karen had described at the last meeting. At the present we do not have the time to devote to this project and all agreed that we should postpone it for the time being.
Karen reported that Northern New York Library Network (NNYLN) has two programs coming up. The first is a talk given by Joe Swinyer about volunteer programs and how to recruit for them. The program will be at the Saranac Lake Best Western from 9:00 to 12:30 on September 13th. The other program will be at the Clinton Essex County Regional Roundtable Saturday September 29th from 9:30 to 12:30 at North Elba Historical Society. The topic is Exhibition Techniques. Those wishing to attend can register on line or contact Karen.
Guy moved to adjourn the meeting, Pete seconded the motion and all voted in favor.