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Wilmington Historical Society
Minutes of Meeting
7:00 PM, Wednesday, October 3, 2007
Wilmington Community Center

Attendees

Karen Peters
Don Peterson
Martha Peterson
Robert Daley
Bob Cressey
Guy Stephenson
Doug Wolfe
Maurice E. Fletcher
Peter Yuro
Nancy Cressey
Jim Sorrell
Merri Peck

Karen Peters called the meeting to order. We held our open discussion of “Area Forest Histories—logging, charcoaling, sugar maple production. pulpmaking, forest fires.” Upon conclusion of the discussion Karen called for the Secretary’s report. Merri Peck made a motion to accept the September minutes as read and it was seconded by Peter Yuro. The motion carried unanimously.

Bob Cressey gave the treasurer’s report. He reported our bank balance as $2,219.77. Our expenses for the month were $153.08 for office supplies, $98.24 for equipment and $150 for honorariums. Our income included $40.00 from memberships, $12.69 from donations, $29.09 from book sales and $11.01 from a refund of state sales tax. Guy Stephenson made a motion to accept the Treasurer’s report and it was seconded by Peter. All voted in favor.

We then discussed communications. Karen mentioned that Ron Miner had thanked us for the email updates on WHS activities. Dan and Judi Gould thanked the WHS for providing photos for the Haselton family reunion. Karen sent thank you notes to Casey Dean for providing music and to Bill Michelfelder for displaying his guide boat as part of the WHS exhibit for the Festival of Colors. We received some posters for celebration of New York Archives month from the Northern New York Library Network (NNYLN). They will be displayed in various locations throughout Wilmington. For our own observation of Archives Month the WHS is sponsoring a program entitled, “Getting Started in Genealogy” given by Bob and Karen Peters on Saturday, October 13 at 10 AM. The New York State Education Department finally sent us the long delayed annual report forms for 2004, 2005 and 2006. We have until November 30 to submit these forms. We had several acquisitions—Don Stevens donated an old Farmer’s Almanac and a book about the Methodist Church and Ginny Crispell donated some old postcards in plastic holders.

Karen informed us that the laptop computer we purchased is protected by Lojack security. If it is ever stolen its location will be known to the police as soon as someone goes online.

Karen reported for the Library, Museum and Historical Sites Committee that she and Merri have been working on our Disaster Policy. They are about halfway completed. Merri updated Past Perfect on our computer and has started entry of information. She turned the update disk over to Karen and the laptop will be updated as well.

Karen reported for the Publications and Programs Committee that WHS had an article in the recent town newsletter. The Lake Placid news carried articles about the Festival of Colors and a notice of our regular meeting. The Valley News carried a notice about the genealogy program on October 13th and Karen also submitted notice of the program to the NNYLN for Archives Week.

Karen reported that we had 74 visitors sign our guest book at the Festival of Colors. There were a lot of positive comments.

Doug Wolfe reported that he attended the Documentary Heritage Program in Lake Placid last week. Key Speaker Virginia Westbrook talked about historical displays and led an interesting discussion about myth versus fact and how it affects our perception of history. The next Spring Roundtable will be held May 17, 2008 in Champlain. The topic will concern what to do with collections. Doug said that he has started compiling some information for the history tidbits requested by the Visitor’s Bureau. He also said that he had spoken to a possible speaker for our 2008 program schedule. She is an archaeologist who has done a dig in Lake Placid.

Nancy Cressey reported for the Membership and Nominations Committee that we received eight memberships in the past month. These members were recruited by Judi Gould as a result of the Haselton family reunion. Karen mentioned that she had some changes to the membership list which need to be added. Nancy will compare Karen’s list with hers and make the necessary updates.

Karen reported that the board adopted new Internet and Ethics Policies at their last meeting on September 5th.

Doug reported that Max Hunt had given Guy all the research done from 1981 to 1988 on the cannon. As a result of this we gained some more information. Matt Switlik of the Museum and Collector Specialty Company is coming to look at the carriage. It appears that after the carriage is fully restored it will be worth approximately $14,000. Doug also talked to Terry Avery about the Gattling gun. She is amenable to having it put on display so people are able to see it. The Gattling gun is a 1900 model L Colt manufactured in Hartford, Connecticut. It fired 200 rounds per minute. Gattling guns became obsolete in 1911. Guy suggested that we might want to have an open house for viewing the guns sometime in the near future.

Karen reported that our website now has our Internet and Ethics Policies displayed. Webmaster Patrick McIntyre is also adding some photos.

We received a brief survey requesting our input on the Festival of Colors. It was generally agreed that the event was successful and the attendance was greater than in past years. We felt that if the event continues to grow they should consider moving to another location with more space and more parking. Karen will forward our input.

Karen reported that we received a $50 check from the Hungry Trout for the Virtual Reality Ticket fundraiser.

We need to set a meeting date to create our 2008 brochure. We will do this at our next regular meeting. We also need to start to prepare a budget for next year. Bob will submit a draft budget at the next meeting.

Karen suggested we have some thank you cards printed with our logo for informal notes to members. Nancy and Merri suggested that we print our own cards using our logo and/or historical photos. Nancy will look into this and present samples at the next regular meeting. Merri will look into whether we should have a rubber stamp made to identify ownership of our books.

NNYLN is sponsoring a workshop on book repair and more in Potsdam on Monday, October 15th. There is no cost to attend.

We received a letter from the IRS stating that there is a new electronic filing requirement for 501(c)3 organizations with annual income of less than $25,000. The letter stated that we had not filed a form 990 for last year. Bob called the IRS and they said that it was a generic letter and they did, in fact, have our 990 form on file. We are not required to file the 990 according to federal law, but we would have to comply with the new electronic filing requirement. However, New York State requires that we file the 990 in order for us to be listed as a 501(c)3 organization, so we will continue to file that form. Bob also asked the IRS what steps we need to take when our Advanced Ruling Period expires December 31, 2007. They informed him that we will receive a letter with a form to complete sometime in December. We will have 90 days from December 31st to complete and return the form.

Guy moved to adjourn the meeting, Merri seconded the motion and all voted in favor.

Respectfully submitted,
Nancy Cressey
Secretary

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