Wilmington Historical Society Logo

Wednesday, Jan. 6, 2020
***Nazarene Church 6:30 pm***

1. AUDIT COMMITTEE MEETS ON FEBRUARY , 5:30 before regular meeting. ---Merri Peck, chair of the committee with Gil Dyke, Nancy Cressey and Jess Ano

2. Attendance/introductions

3. NO Open discussion for this meeting only, as this is our annual planning meeting

4. Secretary’s Report

5. Treasurer’s report ---
--- status of annual appeal
---present draft 2020 budget as recommended by treasurer Susan Albert at NEXT meeting, discuss for changes VOTE on proposed budget NEXT MEETING—any suggestions for additions/subtractions? (i.e., add ECAC Membership/donation)
--- IRS Form 990 due after April 15th --- set date with HR Block

6. Communications--- emails, thank-you notes, letters, announcements

7. Standing Committees---
a) Library, Museum, Historic Sites Committee--- planning needs for 2020? --- WHS open for researchers on the third Tues. of each month, 10am-1pm January 21 (check all dates May & November?), add/change days or times? Who will do January and February research days 2020?
b) Publications and Programs Committee ---
--- Ideas for topics for 2020“ Open Discussions”??? (begin with March meeting)
--- Ideas for programs for 2020 (Karen set date to meet with------? ),
---- set up “donate” button on Facebook?
--- Festival of Colors—Sat. Sept. 12th
--- WWW Run— Saturday, June 20th
--- Check all regular meeting dates, Merri to chair August meeting?
--- Planning with Town for 200th Anniversary Town of Wilmington in 2022--- representation on Town Committee needed
--- WHS meeting date in June (ANNNUAL MEETING) June 3 or June 10 ??
c) Membership & Nominations Committee ---
---Need to set meeting date for membership brochure for 2020(Nancy & Bob?)
---Need to get updated addresses, etc. create mailing labels—Nancy
---Website membership & payment (Susan & Karen & Patrick---all set?)

8. Report from Board of Trustees/any concerns for the Board of Trustees ---

9. Old Business---
(Most Reports postponed until Feb meeting, unless action needs to be taken or timely information is needed…)
---Fundraising committee--- Linda Joss-Dyke--- report status of Whiskey Run 5K/10 k--- June 20th
---denial CFA Market New York grant

10. New Business-----
---- request regarding cemetery maps
--- Our 2020 & Long Term Plans (see 2019 plans….)
--- volunteer hours needed from WHS Board & active members
---- Other

11. Set agenda & discussion topic for next meeting

12. Meeting adjourned---

Future meetings for your calendar: February 5 (Budget & Planning), March 4, April 1, May 6 , June 3 or 10? (ANNUAL MEETING), July 1, August 5 , September 2, October 7 , November 4, NO December meeting



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