2. Attendance/introductions
3. NO Open discussion for this meeting only, as this is our annual planning meeting
4. Secretary’s Report
5. Treasurer’s report ---
--- status of annual appeal
---present draft 2020 budget as recommended by treasurer Susan Albert at NEXT meeting, discuss for changes
VOTE on proposed budget NEXT MEETING—any suggestions for additions/subtractions? (i.e., add ECAC
Membership/donation)
--- IRS Form 990 due after April 15th --- set date with HR Block
6. Communications--- emails, thank-you notes, letters, announcements
7. Standing Committees---
a) Library, Museum, Historic Sites Committee--- planning needs for 2020? --- WHS open for
researchers on the third Tues. of each month, 10am-1pm January 21 (check all dates May &
November?), add/change days or times? Who will do January and February research days 2020?
b) Publications and Programs Committee ---
--- Ideas for topics for 2020“ Open Discussions”??? (begin with March meeting)
--- Ideas for programs for 2020 (Karen set date to meet with------? ),
---- set up “donate” button on Facebook?
--- Festival of Colors—Sat. Sept. 12th
--- WWW Run— Saturday, June 20th
--- Check all regular meeting dates, Merri to chair August meeting?
--- Planning with Town for 200th Anniversary Town of Wilmington in 2022---
representation on Town Committee needed
--- WHS meeting date in June (ANNNUAL MEETING) June 3 or June 10 ??
c) Membership & Nominations Committee ---
---Need to set meeting date for membership brochure for 2020(Nancy & Bob?)
---Need to get updated addresses, etc. create mailing labels—Nancy
---Website membership & payment (Susan & Karen & Patrick---all set?)
8. Report from Board of Trustees/any concerns for the Board of Trustees ---
9. Old Business---
(Most Reports postponed until Feb meeting, unless action needs to be taken or timely information is needed…)
---Fundraising committee--- Linda Joss-Dyke--- report status of Whiskey Run 5K/10 k--- June 20th
---denial CFA Market New York grant
10. New Business-----
---- request regarding cemetery maps
--- Our 2020 & Long Term Plans (see 2019 plans….)
--- volunteer hours needed from WHS Board & active members
---- Other
11. Set agenda & discussion topic for next meeting
12. Meeting adjourned---
Future meetings for your calendar: February 5 (Budget & Planning), March 4, April 1, May 6 , June 3 or 10? (ANNUAL MEETING), July 1, August 5 , September 2, October 7 , November 4, NO December meeting
BOARD OF TRUSTEES MEETING MAY FOLLOW THIS MEETING