Merri C. Peck
Merri Peck called the meeting to order at 7:06 PM
There was no open discussion topic scheduled for this meeting since it was the annual planning meeting.
The minutes for the November 4, 2009 meeting were distributed and on E-mail. Guy Stephenson made a motion to accept the minutes and Doug Wolfe seconded. The motion passed.
Bob Cressey submitted the treasurer’s report for the period of November 4, 2009 to January 6, 2010. Gut Stephenson made a motion to accept the report and Doug Wolfe seconded. The motion passed.
Bob Cressey submitted the 2010 budget draft for final vote. Karen Peters requested that the line item for insurance be changed from $550.00 to $750.00 in case of an increase in premiums. After some discussion, Merri Peck proposed changing (C1) Office supply amount from $700.00 to $600.00 and (M1) Library, Collections, and Archives from $300.00 to $200.00. Guy Stephenson made a motion to accept the changes thus balancing the budget. Merri Peck seconded. The motion passed.
The IRS form 990 is due by April.
There were no items of communication to report.
Planning needs were discussed. Ideas for “Open Discussion” topics included:
-expanding the program topics used last year.
-snow and ice in the north country
-airplanes and airports
-the story of the notch
-local farms and farming
-races held in the community
-the Olympic connection
-keeping current news articles and photos
-accidents and rescues.
Karen Peters and Doug Wolfe will finalize the 2010 program. Doug Wolfe made a motion to have the February 3rd meeting Open Discussion be “Dog Sledding, Then and Now“. Guy Stephenson seconded. The motion passed.
The WHS will be open for researchers on the third Tuesday of each month, from 6 to 9 PM. January 19, 2010 will be a working meeting to create the new membership brochure. Bob Peters will organize material and produce the brochure. Linda Joss-Dyke suggested a place on the brochure to record check number and a space for the initials of the person accepting the check.
It was suggested as informal plan be adopted for canceling meetings in case of emergency.
The Audit committee met prior to the general meeting and will present the report and recommendations at the February meeting.
Old Business was tabled until the February meeting.
New Business: Merri Peck distributed the WHS Action Plan for 2009. The members listed additional items to be expanded on in 2010. Program evaluations and participation were discussed. A report will be published for members.
Membership dues were received from Judy Lawrence and Diane Kirby. Their cards were sent.
The membership drive will be held in February.
Guy Stephenson made a motion to adjourn the meeting. Doug Wolfe seconded. The meeting was adjourned at 8:25PM.
(For Secretary Nancy Cressey, absent)