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Wilmington Historical Society
Minutes of Planning Meeting
7:00 PM, Tuesday, February 21, 2006
E. M. Cooper Library/h3>


Karen Peters
Steve Connor
Marty Gilbert
Doug Wolfe
Randy Preston
Wendy Preston
Nancy Cressey
Bob Cressey
Guy Stephenson

Karen Peters called the meeting to order. She displayed the new digital voice recorder that we purchased for recording oral histories. She also mentioned that there were several items received in the mail that she left on the table for our perusal. She then called for the secretary’s report. Doug Wolfe made a correction to the minutes. In the last paragraph about meeting agenda topics the third and fourth sentences are changed to read, “He also mentioned the Five Dollar air photos by Dwight P. Church of Canton. The St. Lawrence University Library has a collection of his work in their archives.” Steve Connor made a motion to accept the minutes for January 18 as corrected and it was seconded by Bob Cressey. The motion carried unanimously.

Bob gave the treasurer’s report. Our bank balance is $3,322.17. In the past month we had deposits in the amount of $590 from memberships, $25 from the VRS coupon fundraiser and $48.49 from book sales. Our expenses totaled $774.74 including $139.00 for purchase of books, $100 for American Association of State and Local History (AASLH) dues, $50 for Whiteface Mountain Visitor’s Bureau membership dues, $160 for copying, $239.25 for postage, $75.49 for reimbursement of digital voice recorder purchase and $11 for a VRS refund. Doug Wolfe introduced a motion to accept the Treasurer’s report and it was seconded by Steve. All voted in favor.

On the topic of communications, Karen mentioned that we are in the beginning of our annual membership drive and we need to remind everyone that their membership dues enable us to provide the activities and do things that are important for the WHS and the community. Karen also advised that there will be Past Perfect software user training available March 28-30 in Woodstock, Vermont. If anyone is interested they should let her know.

We also had a letter from Bob Hockert who is working on the renovation of the West Branch Apartments, site of the Olney Hotel. He asked us for information about the hotel and also provided us with information he had already found.

The Festival of Colors will be held September 16 this year and we need to be thinking about how we want to participate this year.

Randy Preston and Charles Terry will be honored as Wilmington’s Citizens of the Year at the annual Newcomer’s Dinner at the Hungry Trout in March.

Doug reported that Bert Yost called him and said the Visitor’s Bureau is interested in doing something on birding in the area, possibly a bird map, and they would like assistance with this. Guy reported that the Ausable Sustainable Communities Waterfront Project is looking for input on the history of the river including past activities and how it was used.

Karen advised that she will not be present for the next meeting on March 15. Guy suggested that she leave the digital voice recorder with Merri in the event we have a discussion on a historical topic.

At this point we began our planning session to set goals for the WHS. Karen noted that our mission statement was highlighted on tonight’s agenda as a point of focus. Doug made a suggestion that we have the mission statement printed on the reverse of the membership cards. We then began a brainstorming session during which Karen wrote down our ideas on an easel. We tried to list all the things we want the WHS to accomplish in the long and short term. After preparing the list we then set about grouping all these items into major topics and assigning dates by which we hope to have them accomplished. The results of our planning session are summarized in the attachment, Wilmington Historical Society Planning Meeting, February 21, 2006.

At the end of our planning session Guy Stephenson made a motion to adjourn the meeting and Doug seconded it. All voted in favor.

Respectfully submitted,
Nancy Cressey


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