Karen Peters called the meeting to order at 6:30pm. There was no open discussion since we held the meeting online due to COVID 19 restrictions. The first order of business was the election for president, vice-president, secretary and one trustee position currently held by Gil Dyke. Nominations consisted of the incumbents for each office and no additional nominations were offered so Linda Joss-Dyke moved to close the nominations. Merri Peck seconded her motion and all voted in favor. Susan Albert then moved to approve the entire slate as nominated and Linda seconded her motion. The nominees were unanimously elected. President- Karen Peters, Vice-president- Merri Peck, Secretary- Nancy Cressey, Trustee (3-year position)-Gilbert Dyke.
Karen then asked for comments on the annual report and newsletter which she had previously forwarded to the board members for review. Susan suggested a minor change and Karen said she would label all the photos. Susan is working with Patrick McIntyre to put a “pay now” button on our website for raffle tickets. Ginny Crispell will be working on the artwork for the report. Nancy Cressey will create a list of members to generate mailing labels. Gil moved to accept the report as changed and his motion was seconded by Linda. All voted in favor.
We then reviewed the minutes for the meeting of May 6th. Merri moved to accept the minutes as read and Susan seconded her motion. It carried unanimously. Susan then presented the treasurer’s report. Our bank balances as of May 31st are as follows:
Susan reported that she submitted our financial data to H&R Block and she hopes to meet in person with them before our July 15th due date for our IRS Form 990.
Our communications for the month included a thank you sent to Dennis Keegan and a note from Peter Spring who volunteered to donate a book by Richard Longstreth, A Guide to Architecture in the Adirondacks. Karen replied to Peter Spring that we would most definitely appreciate the donation of that book.
Will Morris is working on creating an index of the Lucius E. Avery autobiography which covers the second half of the 19th century in Wilmington. This is an important reference document and the index will be immensely helpful to researchers. Our scheduled research hours are still closed, Merri agreed to check out data backup programs.
All of our summer programs have been postponed due to the pandemic. Only two vendors have asked for a refund. All of the others will roll their payment over to next year. The Lake Placid Elementary School History Fair is also cancelled. The Festival of Colors is still in question. If it is held our theme will be Wilmington Pioneers. The Wilmington town celebration for 2022 is still in planning. Anyone who would like to volunteer to help is encouraged to contact Roy Holzer. Karen contributed about two pages of WHS news to the recent town newsletter.
Nancy reported that our total memberships stand at 98 with five renewals received in the last month. Linda reported on fundraising. Tickets for the Annual Raffle will be sold online and Karen will work on publicity for the raffle. The drawing will be held on September 12th, whether or not the Festival of Colors takes place.
Karen reported that she has given Patrick a number of changes for the website to bring it up to date. She had no information to report yet about the Preserve NY grant we are working on in coordination with AARCH for Santa’s Workshop. The submission date has been extended to June 15th.
Our Annual Report to the NYS Education Department was submitted on June 8th.
Merri moved to adjourn the meeting and Linda seconded her motion. All voted in favor.